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Administrative Assistant, Centre for Education and Research

The Centre for Education and Research (CER) at the Budapest campus of IBS International Business School is seeking an administrative assistant on a part-time or full-time basis.

Founded in 1991, IBS is a state-recognised, leading private higher education institution offering a range of undergraduate, master’s and doctoral programmes in the fields of business and social sciences, accredited in both Hungary and the United Kingdom.

We are looking for dedicated staff who can thrive in an international environment and who share our commitment to providing practice-based education for future generations. IBS welcomes students from over 100 countries and, as an employer, strives for diversity amongst its staff.

Main responsibilities

  • Supporting and preparing for the day-to-day administrative tasks of the Centre for Education and Research
  • Managing dissertation modules
  • Administering the Tutors’ Page and other platforms supporting teaching
  • Liaising with Pathway partners, organising and coordinating information events (Info Sessions)
  • Maintaining contact with lecturers
  • Supporting the preparation, organisation and delivery of programmes organised by the CER
  • Carrying out administrative tasks relating to credit transfer
  • Co-ordinating the organisation of examination supervision (invigilation)
  • Assisting with the administrative support for accreditation processes
  • Carrying out data management, reporting and documentation tasks

Requirements

  • Master’s degree
  • Confident command of English, at least at C1 level, both spoken and written
  • Experience in higher education, educational organisation or educational administration
  • Advanced knowledge of MS Excel and MS Word
  • Excellent organisational and communication skills
  • Ability to work independently and take responsibility

The following would be an advantage

  • Knowledge of the Moodle system
  • Experience gained in an international higher education environment
  • Proficiency in accreditation or quality assurance processes

The ideal candidate is

  • Proactive and self-motivated
  • Meticulous and reliable
  • Able to manage multiple tasks effectively
  • Creative and solution-oriented
  • A good team player, yet capable of working independently
  • Resilient and flexible

What we offer

  • An international, inspiring higher education environment
  • A varied and responsible role
  • Opportunities for professional development
  • A friendly and supportive work community
  • Long-term employment
  • Flexible working arrangements, including the option to work from home
  • Access to IBS benefits (e.g. healthcare services, personal development opportunities), including a 75 per cent reduction in tuition fees for IBS programmes, available to full-time and part-time staff and their immediate family members
  • A modern and environmentally friendly working environment at Graphisoft Park

Safeguarding and equality

IBS is committed to safeguarding and promoting the welfare of children and young people and expects all faculty and staff to share this commitment.

IBS is an equal opportunity employer. We value diversity and welcome applicants from every walk of life.

How to apply

Please submit your application by 15 September 2026 by emailing the following documents to jobs@ibs-b.hu:

  • professional CV
  • a short (max. 200 words) cover letter

Candidates whose applications are shortlisted will be asked to complete a short task. The best-performing candidates will be invited for a face-to-face interview.